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Project Assistant

Company: AVI-SPL, Inc.
Location: Midland
Posted on: June 10, 2021

Job Description:

Job Summary

The Project Assistant will provide support to Event and Project Managers, Coordinators and Communications Resource leadership team.

Essential Duties, Responsibilities and Expectations

  • Under the direction of leadership, the production assistant will provide administrative support that includes travel arrangements, expense report submission/reconciliation, and other general administrative department requirements.
  • Design, build and launch registration websites, surveys and mobile apps
  • Attendee management and prepare event reports which includes room lists, attendee lists, etc.
  • Create and produce name badges, communication templates, tent cards, luggage tags, invitation templates, etc.
  • Coordinate and ship meeting materials from packing, shipping, and tracking meeting shipments
  • Maintain event inventory and order additional supplies and materials needed to support the event requirements.
  • Act as an On-site Event Support that provides assistance to the Event and Project managers (registration desk, creation of name badges, mobile app push notifications, etc.)
  • Event Budget Reconciliation: process invoices, capture cost savings, closeout meeting files, and enter data into a meetings management tool
  • Ability to travel if required
  • Flexibility to work extended hours | nights, weekends, holidays
  • Other duties assigned

Skills and Abilities

  • Strong Microsoft Skills
  • Strong Organizational Skills | Detail Oriented

Education and/or Experience

  • Associates Degree or Equivalent Work Experience
  • 1-3 years of experience

AVI-SPL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, disability status, or membership in any other group protected by federal, state or local law

Keywords: AVI-SPL, Inc., Midland , Project Assistant, Other , Midland, Michigan

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