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Program Assistant

Company: Kelly Services
Location: Midland
Posted on: November 30, 2019

Job Description:

Kelly Services is seeking candidates for a full time Program Assistant role with an industry leading, Fortune 500, global, chemical manufacturing company, in Midland, MI.

Primary Responsibilities

Preparation and coordination for all Customer Event outings including managing hotel/vendor contracts, agendas logistical planning/transportation, all program reports etc.

Prepare and provide detailed program agendas for the internal client and contracted vendors. Assist in all other office duties and direct support of program manager.

Management & record keeping of all program files/invoices for both Meetings & Customer Events. Expense Report preparation Role will support Program managers and Customer Events Manager. Preparation and coordination for the recharge of expenses back to proper business. Reconcile and process all invoices. Prepare and provide final program budgets on annual basis, event reconciliation, managing purchasing procedures.

Serve as Liaison and in direct communication between internal clients and contracted suppliers, research venues from as well as assist management/purchasing in all contract negotiations and create purchase orders for vendors.

Manage all aspects of Web Registration Program in meeting registration tool for several meetings each year



  • Work closely with Event Technology team to understand Cvent/Crowd Compass best practices; determine which events should be managed by Event Technology team and others Program Assistant will handle

  • Create registration websites according to specifications provided by client and planner for all Division- Both Meetings and Customer Events.

  • Review, Test, Trouble-shoot all new sites, assure appropriate capabilities, features and recording abilities are accurate and running properly before going "live"

  • Maintain and add all attendee information with each website created registration system

  • Work directly with registration company and other team members to benchmark and troubleshoot issues to determine best practices

    Qualifications

    Must have good understanding of purchasing and accounts payable procedures -Strong finance acumen

    Must have the ability to maintain strict confidentiality

    Must have a professional appearance and demeanor

    Must have good working knowledge of Excel, and ability to quickly learn new database systems

    Must be flexible and ability to multi task in a fast -paced environment

    Strong attention to detail required, and a "roll of your sleeves" mentality

    Must have strong communication skills as will communicate with commercial organization on a daily basis

    Possible travel 1-2 times of year

    Requirements/Preferences

    4-6 years minimum, but 6+ of work-related experience preferred

    Due to the high volume of responses anticipated, only qualified candidates will be contacted.

    This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the "submit your resume" button. If you have questions about the position, you may contact the recruiter listed below recruiting for this position by email. However, your resume must be received via the "submit your resume" button included within. Please contact recruiter Lindsay Pittwood with questions, concerns, or email applications at linp836@kellyservices.com.Why Kelly--?As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping

    you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ

    each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.About Kelly--At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a

    leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable

    a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety

    of workstyles, skill levels, and industries around the world.

    Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,

    individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

Keywords: Kelly Services, Midland , Program Assistant, Other , Midland, Michigan

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